Privacy Policy

1. Introduction

Welcome to Ombiy ("we," "us," "our"). We are committed to protecting and respecting your privacy when you use our website at https://www.ombiy.com/ (the "Site"), services, products, and any related interactions (collectively, the "Services").

This Privacy Policy explains:

• What personal data we collect,
• How and why we use it,
• With whom we share it,
• Your rights and choices regarding your personal data.

By accessing or using the Site or Services, you agree to the terms of this Privacy Policy.

2. Who We Are

Ombiy is operated by Ombiy Limited, a company incorporated in England & Wales (Company No. 11897938).

Our registered address and specific contact details (including data protection contact person) will be included here when provided.

3. Information We Collect

We may collect personal data that you provide directly or that is generated automatically when you interact with our Site or Services.

Personal Data You Provide

Examples include:

• Name, job title, and company name
• Email address and phone number
• Information submitted via contact forms, demo requests, webinar sign-ups

This may occur when you:

• Contact us (e.g., email, form)
• Join our beta or request a demo
• Sign up for newsletters or marketing

Technical and Usage Data

When you use the Site, we may automatically collect:

• IP address and device/browser information,
• Pages visited, time spent, click activity,
• Cookies and similar technologies.

This helps us deliver, maintain, and improve the Site.

4. How We Use Your Data

We use your personal data for purposes such as:

Providing Services & Support

• Responding to your inquiries and requests
• Managing accounts and access
• Delivering demos, updates, and product communications

Operational Purposes

• Improving our Site and Services
• Monitoring usage trends and analytics

Marketing (with consent where required)

• Sending newsletters or promotional messages
• Where you have opted in to receive them

Legal Compliance

• Complying with applicable laws and regulations

5. Legal Bases for Processing (UK GDPR)

We process your personal data based on one or more of the following:

• Contractual necessity: To perform services you request.
• Legitimate interests: To improve services and protect our systems.
• Consent: Where you have agreed (e.g., newsletters).
• Legal obligation: To comply with applicable law.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Enable essential site functionality,
• Understand usage patterns,
• Improve user experience.

You can control or disable cookies through your browser settings.

7. Sharing and Disclosure

We may share your data with:

Service Providers

Third-party partners who help us operate the Site (e.g., analytics, CRM, email systems).

Legal Requirements

If required by law, court order, or government authority.

Business Transfers

If Ombiy undergoes a merger, acquisition, or sale of assets, personal data may be transferred.

We do not sell your personal data.

8. Data Security

We implement technical and organisational measures to protect personal data from unauthorised access, disclosure, or alteration.

However, no internet transmission is 100% secure, and we cannot guarantee absolute protection.

9. Data Retention

We retain your data only as long as necessary:

• To provide services,
• To comply with legal obligations,
• For legitimate business purposes.

Retention periods depend on the type of data and how it was collected.

10. Your Rights

Depending on applicable law, you may have rights including:

• Accessing the personal data we hold,
• Correcting inaccurate data,
• Requesting deletion,
• Restricting processing,
• Objecting to processing,
• Withdrawing consent (where applicable).

To exercise your rights, please contact us using the details below.

11. International Transfers

If personal data is transferred outside the UK/EEA, we will ensure appropriate safeguards are in place.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last Updated" date at the top will reflect changes.

Your continued use of the Site constitutes acceptance of the updated policy.

13. Contact Us

For privacy questions or to exercise your rights:

Email: hello@ombiy.com